Select the Tables | Template OT Allocation | Double Shift - AFTER (no Codes) main menu option.
The system will display the standard table maintenance screen.
The Double Shift - AFTER (no Codes) table maintenance screen allows you to Add new entries, Update existing entries, and Delete entries.
The Double Shift - AFTER (no Codes) table (like most of the OT Allocation tables) can be confusing, but these tables are probably the most critical tables for proper operation of the Overtime Tracking system. When you charge overtime the actual charged hours are retrieved by the system from these tables and each table plays a part in correctly "calculating" the charged hours for the number of overtime hours being offered.
Using the first row of the table in the screen print above, this table would be used as follows:
An overtime assignment already exists for the last shift for an employee's 6th day (template code "6") for a charge of 12.00 hours
You need to offer the employee another 8.00 hours of overtime in the shift that is adjacent to the 12.00 hour charge, but is AFTER that shift (or the first shift on that employee's 7th day...template code "7")
The system would use the information from the first row shown above in this table to return a charge value of 16.00 hours for this overtime assignment.
The fields that MUST be populated in this table are as follows:
Hours Charged - 1st Shift (this would be the charge that has already been entered into the system for this employee)
Hours Offered - 2nd Shift (i.e. "offered" hours for the shift adjacent to and AFTER a shift that already contains an overtime charge)
Hours Charged (the number of hours to be "charged" for the overtime offering)
Hours Paid (the number of hours to be "paid" for the overtime offering, used mostly for special reports in the system)
IMPORTANT: Most of the common charges that you will encounter while entering overtime assignments have already been populated in each of the Overtime Allocation Tables for you. If you attempt to enter an overtime offering that the system does not find in these tables, the system will attempt to automatically ADD a table entry, based on assumptions which may or may not generate the appropriate charged hours, which you can then manually override before adding the entry for the affected employee or employees.