Select the Tables | Template OT Allocation | Triple Shift - (with Codes) main menu option.
The system will display the standard table maintenance screen.
The Triple Shift - (with Codes) table maintenance screen allows you to Add new entries, Update existing entries, and Delete entries.
The Triple Shift - (with Codes) table (like most of the OT Allocation tables) can be confusing, but these tables are probably the most critical tables for proper operation of the Overtime Tracking system. When you charge overtime the actual charged hours are retrieved by the system from these tables and each table plays a part in correctly "calculating" the charged hours for the number of overtime hours being offered.
Using the row (being pointed to by the "hand icon") of the table in the screen print above, this table would be used as follows:
An overtime assignment already exists for the first holiday shift for an employee (template code "HO") for a charge of 16.00 hours
There is NO entry (or a "not worked" entry) in this employee's second holiday shift (template code "HO".....charge of 0.00)
You need to offer the employee 8.00 hours of overtime on their third holiday shift (template code "HO") that is NOT adjacent to the 16.00 hour charge, but is AFTER the holiday shift where the employee did not work an overtime assignment.
The system would use the information from this row in this table to return a charge value of 24.00 hours for this overtime assignment (since this employee accepted and worked this overtime offering).
The fields that MUST be populated in this table are as follows:
Generic Work (ACP) or Refused (REF) code - 1st Shift - enter ACP for worked hours and REF for hours NOT worked.
Generic Work (ACP) or Refused (REF) code - 2nd Shift - enter ACP for worked hours and REF for hours NOT worked.
Generic Work (ACP) or Refused (REF) code - 3rd Shift - enter ACP for worked hours and REF for hours NOT worked.
Hours Charged - 1st Shift (this would be the charge that has already been entered into the system for this employee)
Hours Charged - 2nd Shift (this would be the charge that has already been entered into the system for this employee)
Hours Offered - 3rd Shift (i.e. "offered" hours for the shift adjacent to and AFTER 2 shifts that already contain overtime charges)
Hours Charged (the number of hours to be "charged" for the overtime offering)
Hours Paid (the number of hours to be "paid" for the overtime offering, used mostly for special reports in the system)
IMPORTANT: Most of the common charges that you will encounter while entering overtime assignments have already been populated in each of the Overtime Allocation Tables for you. The Triple Shift Overtime Allocation Tables allow for rare "exception-type" situations where 3 shifts in a row need to be looked at for Overtime Charging purposes. As such, all entries in this table MUST be entered manually. The system will search for entries in this table BEFORE moving on to ANY of the standard "Double Shift" tables, but, for obvious reasons, the system can not and does not "anticipate" any "missing" entries in these tables.